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Hillsborough County official records, building permits and parcel data

Clerk filings, two Accela portals and the state tax roll, in one spreadsheet you can refresh.

Hillsborough County official records, building permits and code enforcement cases come from the Clerk in Tampa and from two Accela portals, one for the unincorporated county and one for the city. State tax rolls also cover the county; you can use these exports as a starting point for property or business research.

What you can export

Recorded documents: lis pendens and deeds

Tool page: Florida Lis Pendens, Pre-Foreclosure & Deed Leads.

You get one row per recorded document, filtered by document type and recording dates. Rows include instrument number, recording date, parties and legal description. Hillsborough publishes deed sale prices, so you can filter by minimum sale price; book and page are usually null for recent documents.

Ready-to-run example: Lis pendens filings, Hillsborough County FL, last 7 days

Ready-to-run example: Deeds recorded, Hillsborough County FL, last 7 days

Building permits

Tool page: Accela Building Permit Scraper.

Each permit row includes its number, type, status and address. Valuation appears where published; includeDetails adds contractor details. HCFL covers unincorporated Hillsborough County, while TAMPA covers the City of Tampa, with separate records.

Ready-to-run example: Building permits, Hillsborough County FL, last 7 days

Ready-to-run example: Building permits, Tampa FL, last 7 days

Code enforcement cases

Tool page: Code Violation Leads.

This tool exports code enforcement cases from an agency’s public portal. Each row has recordKind enforcement_case, case type, status, address and source link.

Ready-to-run example: Code enforcement cases, Hillsborough County FL, last 14 days

Certificates of occupancy

Tool page: New Homeowner & Business Leads (Certificates of Occupancy).

This tool filters the portal to occupancy record types, returning address, record type, status and dates. A Hillsborough test found commercial temporary certificates of occupancy. Keep the window modest because the search scans many pages before matching.

Ready-to-run example: Certificates of occupancy, Hillsborough County, last 30 days

Vacant land and absentee owners

Tool page: Florida Vacant Land & Absentee Owner Leads.

Each vacant-parcel row includes parcel ID, owner name, mailing address and property address. Rows also carry acreage and land-use code, with just value and the last sale carried by the roll. You can filter by owner mailing location or acreage bounds.

Property sales

Tool page: Florida Property Sales & New Owner Leads.

Each row joins a sale from state sale files to the parcel’s roll record. Rows contain parcel ID, sale price, qualification code and sale year and month, without a day. qualifiedOnly keeps market-sale codes 01 to 06.

Ready-to-run example: Recently sold homes, Hillsborough County FL

Business leads by industry

Tool page: Florida Business Leads by Industry.

Each row represents a business on the tangible personal property roll. It includes business name, mailing address, physical location and equipment value, plus the six-digit NAICS code and official title.

What the data does not tell you

  • A lis pendens is a filed lawsuit notice. A filing party is not necessarily the owner.
  • Clerk exports provide legal descriptions, without street or mailing addresses. Unpublished fields are null.
  • Portal access failures do not establish that records are absent. An application does not establish issuance.
  • The tax roll is a periodic snapshot. Owner names can lag sales; a sale row’s roll owner may differ from its buyer.
  • Vacant land-use codes do not establish buildability or road access. Just value is a tax-roll figure. Missing values are unknown.

How to export it

  1. Open the linked tool on Apify. You need a free account; check current pricing on the actor page.
  2. Set Hillsborough County or the appropriate agency, then choose the available filters.
  3. Run the tool. Check the run log for limits.
  4. Export CSV or Excel.
  5. Import the export into a spreadsheet.

Keep it current

Schedule a repeat run for your research. Clerk newOnly uses a key-value store to return unseen instrument numbers per county; building permits support sinceLastRun for unseen permits. Clerk and permit portals publish on their own schedules.